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Authored by james flick

Property rental system: make the most of your real estate potential

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The property rental system is one of the greatest allies to boost the growth of your real estate. For this reason, I will present in this post some features of this software and how they contribute to making the most of your business potential. The processes that involve the administration of real estate leasing are, without a doubt, one of the biggest responsibilities in the work routine of a real estate company. These responsibilities take a long time to work, since bureaucracies are endless and maintenance processes are repetitive. However, although managing the rentals is a challenge, it is possible to minimize the recurrence of these processes with the help of a property rental system. Investing in this tool will ensure automation in your real estate routine, optimizing various processes and performing steps that can be programmed daily by the system, regardless of the intervention of your team. Thinking about it, I will present in this post some advantages and administrative solutions that the property rental system will bring to your real estate company, showing how the use of this tool will influence the growth of your business.

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The work routine in rental management

We already brought here on the blog some tips on how to manage the steps during a lease negotiation and, of course, gain prominence in the real estate market. However, when it comes to the post-trade administrative process, there are several obstacles that make it difficult to carry out an optimized management. Activities in the work routine during rental management involve recurring and similar processes. This is because the maintenance of rents implies the performance of repetitive tasks, such as:

<![if !supportLists]>· <![endif]>Generate the shipping files;

<![if !supportLists]>· <![endif]>Send the slips to the tenants;

<![if !supportLists]>· <![endif]>Generate the return files;

<![if !supportLists]>· <![endif]>Check default situations ;

<![if !supportLists]>· <![endif]>Pass on the rent to the owners;

<![if !supportLists]>· <![endif]>Manage rental insurance and guarantees;

<![if !supportLists]>· <![endif]>Monitor complaints and maintenance;

<![if !supportLists]>· <![endif]>Monitor condominium charges;

<![if !supportLists]>· <![endif]>Check the readjustments and renewals of each contract;

<![if !supportLists]>· <![endif]>Carry out the Dimob statement.

All of these processes exist so that, in general, your real estate company can keep both parties satisfied, both landlord and tenant. On the other hand, when analyzing the manual performance of these steps, it is clear that they require a lot of time in the work routine. This is because the greater the number of active contracts, the more complex these activities will be. As a result, the use of your team may not be as efficient as expected, impairing the productivity of your employees and the performance potential of your real estate company. Thus, investing in a property rental system will be essential. Not only to improve the management of rents, but also to ensure that these processes do not jeopardize the other demands of the internal routine.

The functionalities of a property rental system

The property rental system is, in short, software developed to manage rental management. He will be responsible for providing functions that optimize this process and make the routine of your real estate company much more practical. In addition to automating repetitive tasks and increasing the efficiency of your employees, the set of tools in the system also reduces costs that involve the management of leases. This means, therefore, that your real estate company will have much more profitability, since the software minimizes several bureaucracies in the administrative and financial process.

Centralize all information in one place

It is very common that some real estate agents still manage the lease in an analogous way, through the use of administrative spreadsheets. However, the greater the number of active contracts, the less efficient this method will be. This is due to the fact that, as I mentioned earlier, rental management represents a large part of the routine activities of a real estate company. Thus, it is natural for the process to be carried out by more than one person. However, if he is not well aligned among his team, the data in the spreadsheets can be dispersed very easily, causing errors and, in more serious cases, generating losses. In this context, the property rental system is one of the greatest allies to prevent these errors from happening and to minimize disagreements in this process, since the recording of information happens in a standard way in all stages. In addition, the database is unique for everyone in your real estate, enabling much more accurate internal control and thus replacing the different versions that are created from traditional spreadsheets.

Have an accurate control of the financial movement

Allied to the centralization of information, the set of tools of the rental system also allows a totally precise control of the financial movement of rents. This means that the software executes the entire cash flow, generating collections automatically and allowing you to monitor the balance of inflows, outflows and default situations in real time. In addition, it is also possible to check all the details of the income and expenses that make up the active contracts, such as:

<![if !supportLists]>· <![endif]>The amount of the transfer made to the owners;

<![if !supportLists]>· <![endif]>The amount used in insurance management;

<![if !supportLists]>· <![endif]>The value of the condominium and property tax;

<![if !supportLists]>· <![endif]>The amount of maintenance and / or extra calls.

Having control of this data is extremely important for efficient rental financial management. This will prevent the management of your real estate from being restricted only to the amounts that enter or leave the cash register, allowing you to assess how the transactions actually happen. In this way, with a more precise control of the finances that involve the rents, it will be possible to carry out a much more efficient strategic planning. This is due to the fact that the system data can support the next action plans, helping to boost the growth of your real estate. Finally, directly linked to financial transactions, there is also an automatic contractual adjustment. Through this functionality, the rental amount is automatically calculated and adjusted every year, according to the index chosen during the execution of each contract.

Manage time better and invest in what's really important

One of the immediate advantages provided by the real estate rental system is, without a doubt, the optimization of time management, since your team will not need to perform the repetitive tasks of rent maintenance. This means that, with the automation of processes, your employees will have more time to focus on other important actions for the growth of your real estate. As an example, it will be possible to invest more time in prospecting for new customers and improve the relationship with current customers, increasing the credibility of your business. Furthermore, when it comes to getting new customers, it is important to consider that everyone involved in a lease is also a potential new customer for your real estate. As an example, guarantors and tenants can become future investors for the projects under construction and, consequently, both can also be possible lessors of your real estate. Thus, it is evident how important it is to invest in a good relationship with your current consumers, aiming to retain them from the initial service.In view of this scenario and thinking about the long term, it will be possible to have an optimal use of this client base, since this audience will recognize the differentials of their real estate and cherish it for the intermediation of future sales and / or rental processes. .

Enjoy the maximum potential of your real estate with the property rental system

In summary, investing in a property rental system will be one of the most important steps to optimize rental management and, consequently, to boost the progress of your business. This means that your real estate agent will have greater control over information and financial transactions. And, in addition, your team members will have more time to devote to the relationship with their customers. In this way, by optimizing the maintenance of the leases and automating the repetitive processes performed manually every day, you will be able to make the most of the potential of your real estate. Thus, increasing the profitability of your business and having a much more effective management. Finally, it is also necessary to highlight the possibility of integrating the property rental system with the CRM of your real estate company. Through this integration, it will be possible to have access to the entire history of your customers in a single system. Consequently, with this data available, you will acquire more elements to support the strategic planning and action plans of your real estate, making it grow more and more.

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